UCL SSEES: Record Keeping

Responsibility for maintaining records relating to the Health and Safety management of SSEES is delegated by the Director to the SSEES Safety Officer. These records are kept in room 409 where they may be consulted as appropriate by other senior managers and inspecting authorities.

The following records are maintained:

SSEES Safety Policy
The annually updated Statement of Safety Policy describing the organizational structure for health and safety management at SSEES.

SSEES Safety Arrangements
Details of the specific arrangements put in place for the management of Health and Safety at SSEES.

Accident/Incident Reports
This includes a record of the findings of departmental investigations and the actions taken.

Inspection Reports
Periodic inspections carried out by SSEES Safety Representatives for specific areas and inspections carried out by the Safety Officer to monitor compliance with SSEES Safety arrangements. Record of action taken as a result of concerns raised.

Portable Electrical Appliance Testing
Information concerning visual inspections, PAT results and repair history, etc.

Appointed Fire Marshals and First Aiders
Details of training and information given to SSEES staff appointed to provide Fire Marshal and First Aid support.

Safety Information and Training
Checklist of the information received with safety induction and the training attended (signed by new staff and research students).

Fire Safety
SSEES Fire Safety Management Plan. Fire Risk Assessment and actions taken as a result of concerns raised. SSEES Fire Extinguisher monthly checklists. Checklist signed by staff and students confirming they have received local Fire Safety Induction.
Assessment forms and agreed evacuation arrangements for persons with disabilities.

Risk Assessments
Assessment forms and agreed arrangements in respect of (e.g.) field/location work, pregnancy, workstation/display screen equipment, manual handling, etc.

This page last modified Thursday 16 September 2010.